Information We Collect

At Qual Med Ame Group LLC, we are committed to protecting the privacy and confidentiality of all information entrusted to us. In the course of providing medical billing and revenue cycle management services, we may collect various types of information from healthcare providers, patients, and website visitors. This information can include personal identification details such as names, contact information, addresses, email addresses, and professional credentials. In addition, we may process protected health information (PHI), insurance details, billing records, and financial data strictly for authorized healthcare administrative purposes. Information may also be collected automatically when users visit our website, including IP addresses, browser types, device information, and browsing patterns. This data is used to improve website performance, security, and user experience. We only collect information that is necessary for delivering our services effectively and lawfully. All information is obtained through legitimate means, with proper authorization from clients or users. We do not knowingly collect unnecessary or excessive data, and we make every effort to ensure accuracy, relevance, and confidentiality at all times.

How We Use and Protect Information

The information we collect is used solely for professional and operational purposes related to medical billing, revenue cycle management, communication, and service improvement. We use collected data to submit insurance claims, verify eligibility, manage accounts receivable, respond to inquiries, generate reports, and maintain transparent financial records for our clients. Protecting this information is one of our highest priorities. We implement strict administrative, technical, and physical safeguards to prevent unauthorized access, disclosure, alteration, or destruction of data. Our systems are secured using encryption technologies, password protection, firewall defenses, and routine security audits. Employees and authorized contractors are trained regularly on data privacy regulations and confidentiality practices. Access to sensitive information is limited only to personnel who require it for their job responsibilities. We continuously update our security measures to align with evolving industry standards and regulatory requirements. By combining advanced technology with internal compliance protocols, we strive to maintain a secure environment where information remains protected and confidential at every stage of processing.

Information Sharing and Compliance

Qual Med Ame Group LLC does not sell, rent, or trade personal or medical information to third parties for marketing or commercial purposes. Information may only be shared when necessary to deliver contracted services, comply with legal obligations, or respond to lawful requests from regulatory authorities. In certain situations, data may be shared with insurance companies, clearinghouses, software providers, or professional partners who assist in delivering billing services, but only under strict confidentiality agreements. We ensure that all third‑party partners adhere to privacy and security standards equivalent to our own. Our operations comply with applicable healthcare privacy laws and regulations, including HIPAA requirements where relevant. We conduct periodic compliance reviews to verify adherence to industry regulations and best practices. Any disclosure of information is performed with transparency, accountability, and proper authorization. We believe that compliance is not merely a legal requirement but a fundamental responsibility that protects the rights and trust of our clients and their patients. Our commitment to ethical data handling ensures long‑term reliability and professional integrity.

User Rights and Policy Updates

We respect the rights of individuals and organizations regarding their personal and professional information. Clients and authorized users may request access to their data, corrections of inaccuracies, or clarification regarding how their information is used. We aim to respond to such requests in a timely and transparent manner, provided they comply with applicable legal and contractual obligations. Users also have the right to request limitations on certain data uses where legally permissible. Our privacy policy may be updated periodically to reflect changes in regulations, technology, or business practices. When updates occur, the revised policy will be posted on our website with a clear effective date. We encourage users to review this policy regularly to remain informed about how their information is managed and protected. Continued use of our services or website after policy updates indicates acceptance of the revised terms. Through transparency, accountability, and consistent communication, we aim to build lasting trust while safeguarding the privacy of every client and individual associated with our services.